Presenter Guidelines

The information below is relevant for all authors presenting at WEC 2019. Any presentation related queries should be directed to [email protected].

Accepted presenters must be registered for the Convention by 1 August 2019.

View the registration page.

The WEC 2019 Speaker Preparation Lounge onsite is proudly sponsored by Cyient.

Oral Presentations

Oral presentations for WEC 2019 should be accompanied by a PowerPoint presentation in 16:9 format. A presentation slides template is available to use but is not compulsory.

Oral presentations are 15 minutes in length, a Q&A may be included within this time frame.

Mini oral are 5 minutes in length with no Q&A.

A maximum of two presenters may present a single presentation. No additional time will be given.

Presentations need to be prepared and ready to submit by October 2019.

Poster Presentations

Preparing your poster

  • poster presentations should be A0 in size (1189mm x 841mm);
  • posters should be in portrait orientation;
  • there is no template for posters;
  • posters do not need to be reviewed by WEC;
  • you may include text, images, graphs, etc. as you see fit. Images and fonts sizes should be large enough to be clearly legible from a short distance;
  • a minimum of size 20 font is recommended;
  • it is recommended that posters are professionally printed on poster paper.

Poster Display

  • posters for WEC 2019 should be brought to the registration desk outside Door 6 on the exhibition concourse on Wednesday 20 November (see red star on floorplan);
  • you are required to put up your poster by 10am Wednesday 20 November;
  • posters will be affixed to large boards (located at the back of the exhibition hall) by Velcro, we will provide you with Velcro when you arrive at the registration desk;
  • your poster will be assigned a numbered location within the exhibition hall, this number is available in the WEC poster listing, which will be available at the registration desk;
  • no power is available for posters;
  • posters will be displayed for the duration of the Convention;
  • your poster needs to be removed by 2pm Friday 22 November. Posters will not be stored and any posters not removed by this time will be discarded.


  • Members of Engineers Australia can claim up to 22 CPD hours for attending WEC 2019.

Key Dates

10 December 2018
Early bird registration opens
1 February 2019
Call for abstracts close
February 2019
Abstracts reviewed
March 2019
Abstract acceptances sent to authors
April 2019
Paper submission opens
10 May 2019
Early bird registration close
12 June 2019
Paper submission closes and reviews commence
July 2019
Notification of acceptance to authors - papers
1 August 2019
Presenter registration deadline
30 September 2019
Final paper submission
20-22 November 2019
WEC 2019 – Melbourne Convention Exhibition Centre (MCEC)
18-24 November 2019
WFEO Meetings

Engineers Australia

600 Bourke Street,
Level 31, Melbourne 3000

1300 653 113
[email protected]